Home Owners of Ocean Sands Facebook Group Breaks 500

 

OCEAN SANDS FACEBOOK GROUP
TWO YEARS OLD AND MORE THAN 500 STRONG!

In April of 2015, the Governance Committee was formed by unanimous floor vote at the Annual Owners Meeting. Due to Coastland’s failure to disseminate pertinent information about our community, we went to work to find a way to better connect neighbors with neighbors. We set out to build a database of owners’ contact information, and in 2016 we launched our first email to the Home Owners of Ocean Sands. Our mailing list has since grown to more than 1,300 subscribers.

Later that same year, we began work on an owner website, designed to host information about Ocean Sands, including FAQs, legal documents, emails and posts. We announced oshoa.org in the winter of 2016.

In August of 2017, the Governance Committee created the Home Owners of Ocean Sands Facebook Group, and invited homeowners to join. It started small, but there are now 517 verified owner members. On this Facebook page, owners share important information about our homes, our community and events, vendor services, beach and dune crossover status, hurricanes and tropical storms. Whenever Ocean Sands suffers the brunt of a storm, for example, neighbors reach out to neighbors, sending photos and checking homes for those who are unable to get here to see for themselves.

Since this is a closed group, only members who own property in Ocean Sands North may be admitted. This is meant to provide a safe place for discussion among owners. Members are held to the basic FB standards of respectful and courteous discourse.

If you are a member of our Facebook Group, thanks for joining! If not, please send a request to join by clicking here: Home Owners Of Ocean Sands. Spread the word to other Ocean Sands neighbors!

Finally, we continue into 2019 to get the job done. So if you, or someone you know, haven’t signed the Written Consent Form to amend the Declaration, please do it this week! More than 80% of Facebook members have sent in their signed Written Consent Form. Doing so will amend the Declaration and place control of our community into the rightful hands of ALL owners, not the Developer. We’re getting very close to reaching that goal. Question about the form or process? Send us an email: admin@oshoa.org.

Here’s a link to the email that will explain why, and take you to the form that you need to sign: http://oshoa.org/2017/08/10/written-consent-to-amend-the-declaration/

Do it this week.

The Governance Committee,
Al, Rick, Dennis, Chris, Robert, Greg, Jim and Jeanne

 

 

Consent Form Update – More Progress Toward Self Governance

MORE PROGRESS TOWARD SELF GOVERNANCE

Now that the annual meeting has passed, we thought you would want to know the status of our community’s effort to achieve self-governance.  We have been making steady progress! Thank you.

By the end of the Annual Meeting, a total of 552 properties have approved the change by completing their Written Consent Form. This represents 80.4% of the legally required signatures to remove Coastland’s control of the Ocean Sands POA Board. Technically, this is done by cancelling the special Developer Class of voters in the Declaration of Restrictive Covenants. Coastland will have just one vote for each of the eight (8) lots they still own. 

We, us, all the owners, within Ocean Sands North are so close.  Finally, this feels like it is a very achievable effort and it is.  At this point we request (read – need!) every owner who has signed to check with your immediate Ocean Sands neighbors, the house to the left, the right, and behind you.  Convey to them the urgency and necessity of removing the tyrant crippling our chances to improve the quality and value of our community!

If you haven’t signed please re-read all the various communications concerning Coastland’s poor treatment of our community and the Ocean Sands POA Board. The change to all-owner control will only benefit you and all your fellow owners! Reply to this email with any questions or concerns.

Governance Committee

Al, Rick, Jeanne, Greg, Chris, Jim, Robert and Dennis

Notarizing is EASY

So many owners have told us that the only thing stopping them from sending in their Written Consent form is the need for a notary. The notary requirement is one we would have gladly skipped, but our attorney warned that not having a notary certification on each form would create a potential claim of fraud.

All forms need to be notarized. Normally, we only see notaries when buying or selling a home or signing a will. For most people these are not frequent activities. We are hoping a quick set of reminders will help get many owners over the hump.

WHERE:
Notaries are available many places. Wherever you find a notary, the seal will be honored in North Carolina. Follow this list in order of ease:

  • Your bank – almost always has a notary in the branch. Often notarization is free if you have an account.
  • Public Library, commonly free
  • UPS or FedEx stores are very convenient, not free
  • Real Estate firms, usually
  • Your employer may have a notary in the Legal or HR department
  • Law Offices, always

HOW:

  • Print out the form and complete it, but do not sign it yet
  • Go to the notary you found above
  • Sign the form in front of them
  • Provide your driver’s license or passport as identification
  • The notary will examine the driver’s license to identify you
  • Often, they will record your information in their logbook and you may be asked to sign. This is in case the notarization is ever challenged.
  • The notary will fill in the Certification section, sign, date, and stamp the form. The form will be returned to you.

POINTS TO REMEMBER:

  • All owners need to sign for Joint or Partnership, but they can sign different copies of the form. The attorney will match them up.
  • For Trust ownership, use the Trust form. All Trustees must sign, but they can sign different copies of the form. Fill in the exact name of the Trust (we can find it for you). When you sign your name, write “Trustee” after your signature.
  • For LLC ownership, use the Corporation form. Fill in the name of the LLC. When you sign your name, put your corporate title after your signature. It might be Manager, CEO, President, Owner, etc. It is never Registered Agent.
  • Mail the form directly to the attorney. The address is at the top of page one.


Getting the Written Consent form notarized is not be a burden. Total time at the notary should be well under 15 minutes if you are prepared. The forms notarized at the Annual Meeting by our mobile notary usually took less than 10 minutes, unless the owners wanted to chat. If not free from your bank, notary fees run between $2 and $15 depending on state laws. The need for a notary should not be an obstacle to submitting your form. Over 560 forms have been submitted already.

If you have any questions, or need a blank form please reply to this email.

The Governance Committee,
Al, Rick, Jean, Dennis, Chris, Greg, Jim, and Robert

More Progress Toward Self Governance – Update on Consent Forms

More Progress Towards Self Governance
Now that the annual meeting has passed, we thought you would want to know the status of our community’s effort to achieve self-governance.  We have been making steady progress! Thank you.

By the end of the Annual Meeting, a total of 552 properties have approved the change by completing their Written Consent Form. This represents 80.4% of the legally required signatures to remove Coastland’s control of the Ocean Sands POA Board. Technically, this is done by cancelling the special Developer Class of voters in the Declaration of Restrictive Covenants. Coastland will have just one vote for each of the eight (8) lots they still own. 

We, us, all the owners, within Ocean Sands North are so close.  Finally, this feels like it is a very achievable effort and it is.  At this point we request (read – need!) every owner who has signed to check with your immediate Ocean Sands neighbors, the house to the left, the right, and behind you.  Convey to them the urgency and necessity of removing the tyrant crippling our chances to improve the quality and value of our community!

If you haven’t signed please re-read all the variouscommunications concerning Coastland’s poor treatment of our community and the Ocean Sands POA Board. The change to all-owner control will only benefit you and all your fellow owners! Reply to this email with any questions or concerns.

Governance Committee

Al, Rick, Jeanne, Greg, Chris, Jim, Robert and Dennis

Watch for the Annual Meeting Overview email  –  coming soon!
Copyright © 2019
Home Owners Of Ocean Sands Governance Committee
All rights reserved

Visit our website: http://www.oshoa.org
Send us an email: admin@oshoa.org

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Our mailing address is:
P.O. Box 56, Corolla, NC 27927Want to change how you receive these emails?

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COASTLAND CONTINUES TO BLOCK STORMWATER SOLUTIONS email to owners 8.6.18

By now you are aware of the unusual weather event we have confronted here in Corolla. We experienced significant flooding throughout the Ocean Sands community.  It was caused by 14 inches of rain from late Saturday, July 21 to Wednesday, August 1. Yes, 11 days of rain, which inundated the community, saturated the sand, overflowed the lake, and overwhelmed the Waste Treatment Plant. 

We can’t and won’t blame Coastland Corporation for the rain. However, Coastland is directly responsible for continuing to block progress on a permanent flood mitigation system for the whole community after ignoring this serious issue for 40 years. Here are some examples of Coastland’s failures contributing to our on-going flooding problems:

FAILED TO MAINTAIN DITCHES, SWALES AND CULVERTS:  It is Coastland’s responsibility, being in control of the Ocean Sands Property Owners Association (OSPOA), to determine what maintenance work is to be done and when. Coastland chose not to maintain the drainage ditches, swales, and culverts in Ocean Sands.

  • Coastland appears not to have complied with the requirements of the state-issued stormwater permit for Section O, Ocean Lakes.  This may have contributed to the inundation of the sewer plant with floodwater that resulted in raw sewage backing up into several homes in Sections K & P, as well as sewage coming out of the manhole covers in multiple areas.  
  • It took county contractors two hours to clear the culvert under Ocean Lake Trail (near Pampas Court) in order to run hoses to the ocean. That effort delayed pumping from the HIJO Lake by several hours.
  • Coastland did not maintain the culverts under Driftwood, Mariner and Sea Mist in the northern section of Ocean Sands. This contributes to the standing water still on the streets and the swales not flowing. 
  • Coastland nixed a plan developed by Coastal Engineering a number of years ago to relieve flooding on Sea Oats Court and under the multifamily units in Section F because it did not want to allow discharge in the open space.
  • The lack of maintenance of the swales, ditches and culverts have resulted in damage to our roads. Stormwater sitting on the roads has caused an increase in potholes and sinkholes.  Many road intersections are crumbling due to flood waters eroding the sand and gravel supporting them. Stormwater also seeps into the many cracks in the roads.
  • The major flooding events over the last several years have advanced the “day of reckoning” for road replacement. The OSPOA currently has minimal dollars in the Capital Replacement Fund to pay for this project.

FAULTY COMMUNICATIONS: Coastland had Signature Touch send several update emails that made it appear Coastland saved the day by pumping.  In fact, neither Coastland nor Signature Touch had anything to do with it.  Emergency Pumping to the ocean is solely the responsibility of the “Stormwater” Service District Advisory Board working with Currituck County.  The only thing Coastland did was sign an agreement allowing access for emergency pumping across the open space this one timeCoastland rejected the “hold harmless agreement” presented by the County (drafted by a leading local business law firm), and instead, sent back an agreement it signed, in which it inserted onerous additional requirements. We are at a loss to know how there could be a material loss to Coastland from running hose down streets and over open space. 

FAILED TO TRANSFER OPEN SPACES TO OSPOA: Coastland deeded the open space in Crown Point to the Crown Point POA years ago. This has not been done for Ocean Sands! It is unheard of anywhere in the country for a HOA or POA to not have control over its own open space and private roads.  There is no valid benefit to Coastland other than being able to exert leverage on other community or county initiatives.  OSPOA, with your dues money, pays for the maintenance of open space and roads even though Coastland continues to own them.  
FAILURE TO ADVANCE A PERMANENT SOLUTION FOR FLOODING PROBLEMS: You may recall how, last year, Coastland refused to allow access to open space to place test wells and piezometers on the open space and undeveloped areas that were needed to get the hydrology data crucial to the design of a system.  The Advisory Board worked around this by finding owner volunteers who allowed placement in their yards.  Coastland has sued the County over formation of the Stormwater Service District and has kept the suit pending even though a court has already ruled against Coastland on the key issue – finding that formation of the service district was valid. Conceptual design of a permanent solution, involving wells, pump stations and piping throughout the community with an outlet to the Sound, has been completed.  Further progress is blocked until Coastland drops its specious lawsuit and allows access to open space, rights-of-way and under roads. This solution is beneficial to Coastland’s undeveloped properties, so it is hoped that they will get on board soon. Emergency Pumping is not the long term solution for these intense rain events.

Not only is there the property damage to homes, and the economic losses associated with refunded and cancelled vacation renters, but standing water is full of nasty bacteria and causes the mosquito population to soar.  It breaks our hearts to watch people march their young kids through a foot of polluted water on their way to the beach.

You may research and learn all the details of flooding in the Short History of Stormwater email recently sent out by the Stormwater Advisory Board. It also is posted on our owner website here: A Short History of Flooding In Ocean Sands and Crown Point

It’s high time that Coastland’s control of OSPOA ends.  Continued Coastland control will only bring more negative consequences to owners, as it has for the last 40+ years.

The Governance Committee

Rick, Al, Dennis, Jeanne, Greg, Chris, Jim, Robert

IF YOU HAVE SENT IN YOUR WRITTEN CONSENT FORM TO AMEND THE DECLARATION – THANK YOU! IF NOT, PLEASE DO SO NOW. CLICK IN THE YELLOW FIELD BELOW FOR THE REQUIRED FORM AND BACKGROUND INFORMATION:

WRITTEN CONSENT TO AMEND THE DECLARATION

AND CHECK WITH YOUR NEIGHBORS TO BE SURE THEY HAVE  SENT IN THEIR FORM

Copyright © 2018
Home Owners Of Ocean Sands Governance Committee
All rights reserved

Visit our website: http://www.oshoa.org
Send us an email: admin@oshoa.org

Join us on Facebook: Home Owners Of Ocean Sands
Our mailing address is:
P.O. Box 56, Corolla, NC 27927